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CME Coordinator
Loyola University Chicago
Chicago, IL, USA
Sep 06, 2024
Provost
The American University of Rome
Rome, Italy
Oct 10, 2024
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CME Coordinator

Loyola University Chicago
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Full time
Course Management: 25%
  • Advise faculty, staff, administration and external agencies regarding organization and conduct in CME accredited courses.
  • Coordinate planning process, set priorities and organize implementation for CME courses.
  • Counsel and direct course directors and course faculty regarding all details of the course (e.g. advise/adhere to ACCME/SSOM/LUHS/Illinois Department of Professional Regulations (ILDPR) policies and federal laws, budget, course materials, logistics, public/alumni relations, CME credit reporting to required internal departments).
  • Format, edit, maintain and publish course materials and databases (promotional materials, CME web page, syllabi, schedules, assignments, exams, evaluations) for CME courses.
  • Resolve problems and respond to questions from external agencies and SSOM/LUHS departments.

Administrative/Operations: 30%
  • Manage process and secure accreditation from outside professional societies.
  • Implement and maintain accreditation compliance policies/procedures to assure that Stritch School of Medicine (SSOM) remains an institution accredited by the Accreditation Council for Continuing Medical Education (ACCME) to provide continuing medical education for physicians.
  • Implement and maintain all SSOM/Loyola University Health System (LUHS) policies/procedures and federal laws are obeyed.
  • Direct and advise all entities that joint- and co-sponsor courses with SSOM to maintain and assure their compliance with all institutional, ACCME and federal policies/procedures and laws.
  • Direct and advise all entities providing educational grants in support of courses to maintain and assure their compliance with all SSOM/LUHS and ACCME standards for commercial support policies and resolution of conflict of interest procedures.
  • Maintain highest standard of confidentiality in all matters pertaining to SSOM/LUHS physician records.
  • Participate in ACCME self-study process and site visit. Responsible for preparing required materials, assuring files are current and compliant, etc.
  • Coordinate courses with outside event planning groups employed by LUHS departments.
  • Support special projects for the Administrative Director and the Director of Continuing Medical Education.

Fiscal Administration: 5%
  • Manage course budgets and trouble-shoot expense issues.
  • Support the Administrative Director and Director of CME regarding CME related budget planning and documentation.
  • Utilize institutional software in support of business operations.

Quality improvement: 10%
  • Calculate assessment results, summarize, prepare and distribute evaluation reports to course directors, department manager and CME division.
  • Create and coordinate outcome survey process using Survey Monkey. Responsibilities include assist course director in developing survey questions, design survey instrument using web-based survey program, input of questions and generate outcome reports.
  • Participate in lifelong learning activities to improve knowledge and stay on the forefront of CME best practices.
  • Incorporate institutional quality improvement survey results to guide faculty development programs.

Technology and Innovation: 30%
  • Support the onboarding, implementation, editing, and maintenance of the CME Tracker learning management system. Audit, maintain, and update records to reflect accurate data required for ACCME accreditation.
  • Coordinate efforts to sustain Maintenance of Certification (MOC) offerings through SSOM/LUHS and assure compliance with all SSOM/LUHS, ACCME and Specialty Board policies/procedures. Accurate data entry in the ACCME PARS system on a monthly basis.
  • Collaborate with the Department of Medical Education on the repository of enduring materials, assuring necessary paperwork is completed as it relates to copyright, intellectual property and other related documentation deemed necessary for ACCME-required documentation
  • Assist with streaming, recording, and editing of events supported by CME.
  • Coordinate CME’s social media accounts.

About Loyola University Chicago
Loyola University Chicago (Loyola or LUC) is a private Catholic research university in Chicago, Illinois. Founded in 1870 by the Jesuits, Loyola is one of the largest Catholic universities in the United States. Loyola's professional schools include programs in medicine, nursing, and health sciences anchored by the Loyola University Medical Center. Comprising eleven colleges and schools, Loyola offers over 80 undergraduate and 140 graduate/professional programs and enrolls approximately 16,000 students. Loyola has six campuses across the Chicago metropolitan area, as well as a campus in Rome and guest programs in Beijing and Ho Chi Minh City. The flagship Lake Shore Campus is on the shores of Lake Michigan in the Rogers Park and Edgewater neighborhoods of Chicago, eight miles north of the Loop.
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